Michigan Technological University offers students approximately 200 opportunities to get involved, invested, and have influence on their campus experience. Student organizations provide students with the ability to express themselves, explore new horizons, meet fellow students who share a similar interest, and develop their leadership potential.

Student Organization Weekly Memos

Memo--September 2, 2008

IMPORTANT DATES:

Student Organization with Student Employees Meeting

The Michigan Occupational Safety and Health Administration (MIOSHA) require every employer to provide safety training to its employees. In response to this requirement, the Occupational Safety and Health Services Office (OSHS) has been working to develop a safety training database in Banner to oversee each student organizations compliance with MIOSHA training requirements on campus via payroll documentation.  Every training deficiency for each staff, faculty, or student worker can result in a citation and fine.  Student Organizations would be liable for citations at this point.

 

Spring 2009 Training Dates TBA

Below are three ways to access the database of organizations which are currently registered with the Office of Student Activities. You may use the links below to find an organization, visit their website (if one exists), and contact them with any questions.

• Alphabetically
• By Category

Questions? Contact Rachel Wussow, Assistant Director of Student Activities.

All organizations must renew their registration by the fourth Friday after classes begin in the fall. Visit the registration page to renew your organization's registration.

Go to:

1. Go to the Student Organization List

2. Click the "ISO Login" link in the upper right hand corner of the page and log in with your MTU student UserID and ISO password.

3. Select your organization and click on *edit info*.

4. After adding the meeting time info, verify that all information is correct and current on the page. Then click on *update information*.

5. Go to the bottom of the page and click on *edit membership*.

6. Put a check in the box on the left hand side of the page for everyone that you want to remove.

7. Click on the *remove selected* button at the bottom of the page.

8. To add new members scroll down the page a little farther. Add members and advisor's *USER IDS* or *TECH ID NUMBER*.

USERID - this is the same as the email address without the @mtu.edu ending.
TECH ID NUMBER - this is an MTU assigned number for off campus members, advisors, and alumni. (ex: M00123456)


Note: If a person does not have a Tech ID number, they will first need to obtain one through the Records and Registration office on the first floor of the admin building.

9. When completed, click on *add names*.

10. Then select officers and advisor from the pull-down menu next to each person’s name.

11. Finally, click on the *update* button on the bottom.

That's it! You're done. Your organization will now be recognized and receive the benefits of an organized student organization at Michigan Tech.

Questions about keeping your organization legitimate? Visit the registration page, then the Student Organization Manual, and, if that fails to answer your questions, then contact Rachel Wussow

If you want to start a new organization, see the registration page, and the Student Organization Manual. Please plan to meet with Rachel Wussow to review student organization information.

Starting a new or registering an inactive Student Organization

1. Pick-up a packet at the Student Activities Office (MUB 112) or the Student Orgnanization
Office (MUB 106)
2. Find ten interested people to be members of your organization
3. Find a full-time employee of the university willing to be the organization’s advisor (This
can be a staff or faculty member)
4. Draft a constitution (use the Starting a Student Organization document which can be
found in the Student Organization Office, MUB 106 or online
5. Drop off a draft of your organization’s constitution and schedule an appointment at the
Student Activities Office (MUB 112)
6. Meet with a staff member from Student Activities
7. Revise constitution based on feedback
8. Complete organization registration form (use the Starting a Student Organization
document which can be found in the Student Organization Office, MUB 106 or online)
9. Complete membership list form (use the Starting a Student Organization document
which can be found in the Student Organization Office, MUB 106 or online)
10.Drop off forms and revised constitution, and if necessary, meet with a staff member again
11. Receive notification of official registration

Student Organization Checklist

Many times the success of a student organization depends on its effective leadership transition. You know the scenario: you are handed a set of unbalanced books and unpaid bills at the end of the year and you spend five hours trying to reconcile the account; or you receive a letter from Student Life in October telling you that your organization is on inactive status because nobody ever told you about the annual registration requirement; or you missed the Student Organization Officer Meeting in the fall because you didn’t know you had a mailbox on-campus. Don’t let this happen in your organization – provide an effective transition.

Beginning of the academic year

• Complete the online registration process before the Friday of the fourth week of the fall semester. Social Greek organizations must submit this information to the Assistant Director of Student Activities, Greek Life and Leadership by the second week of the fall semester. (required)
• Attend the Student Organization Officer Meeting during the first week of the fall semester. (required) Verify your SAF Allocation with USG Office. (this can be done online at usg.students.mtu.edu/budget.htm)
• Meet with your organization’s advisor if you haven’t met him or her yet. Review financial records, constitutions and bylaws, and other important documents.
• Confirm your reservation (or reserve a table if you did not do this in the spring) for a table at K-Day. (www.kday.mtu.edu/)
  
  

Throughout the year

• Update your organization’s information on the online database to ensure proper contact information, when new officers are elected or when you acquire a new advisor.This can be found online at www.sa.mtu.edu/stulife/stuorg/registration/.
• Continuously meet as an entire student organization and as leadership of the organization.
• Train new officers in bookkeeping, budgeting, and completing applicable forms.
• Leave a forwarding address and phone number for the new leadership.
• Attend the USG budget hearing informational meeting (spring semester only)
• Submit nominations for student awards sponsored by Student Affairs (spring semester only).

End of the academic year

• Reconcile all of your student organization’s Financial records, pay all your bills, make sure you have money in your account for any bills over the summer, process all disbursements and transfers, etc.
• Organize your officer files and resources and pass information and supplies to new officers.
• Recognize and reward members for their accomplishments.
• If anyone other than the treasurer will be handling Financial responsibilities over the summer, add his or her name to the organization’s bank account.
• Encourage the incoming president to obtain a Student Organization Manual. This can be found online, www.sa.mtu.edu/stulife/stuorg/resources/ or in the Student Organization Office, MUB 106
• Make your reservation for a table at K-Day.